Colonial Secretary Guide - Flipbook - Page 65
- 64 Hence two registers (4/1073 and 4/6666B.1) were written up recording the minutes and memoranda on
hand on 22 July 1829. The minutes were assigned annual single numbers but the memoranda were left
unnumbered. These registers were not indexed.
It was later decided to use a single number system and the two early registers were recopied into a third
register (4/1074) and both the minutes 'and memoranda January 1826 to June 1829 were assigned
numbers in one sequence - the minutes Nos. 1-475 and the memoranda Nos. 476-1006. From July 1829
they are registered together in one sequence. The minute registers continue until 1927. These registers
are indexed and the annual single numbers assigned to the minutes are also noted until 1831.
The Minutes and Memoranda are closeQl related to the Colonial Secretary's in-letters, there being frequent
cross-referencing in the registers of each. Some minutes for 1826-69 were connected to registered inletters and put away with them. The others are filed together in registered minute number order. From
1870 there are separate annual bundles of minutes with the main series of in-letters (also listed here).
After 1915 the minutes were connected to correspondence and not put away separately.
REGISTERS:
1.
Register of Governor's Memoranda received, 2 January 1826 - 22 July 1829 (4/6666B.1;
microfilm copy AO Reel 2725)
2.
Register of Governor's Minutes received, 13 January 1826 - 22 July 1829 (4/1073; microfilm copy
AO Reel 2725)
3.
Registers of Minutes and Memoranda received, 1826-1927
There are indexes in the front of each volume. In the first volume (4/1074), the index for 1826-34
is in the front of the volume, and the index for 1835-36 is on pages
276-306.
AO Reel
2725
2725
2726
2726
2726
2726
2727
2727
2727
4.
Location
4/1074
4/1075
4/1076
4/1077
4/1078
4/1079
4/1080
4/6987
4/6988
Dates
1826-36
1837-41
1842 - Sep 1848
Oct 1848 -1850
1851 - Jun 1855
Jul 1855 - Oct 1862
Nov 1862 - Jun 1881
Jul 1881 - 1900
1901 -17 Aug 1927
Incl. Registration Nos
1- 3846
3847- 5694
5695 - 7834
7835 - 9671
9672 - 12989
12990 - 15480
15481 - 18254
18255 - 20709
20710 - 21807
Register of Despatches forwarded by the Governor to the Colonial Secretary for action (M/B
registrations), 1890-1912 (4/8263)
This volume records despatches from the Secretary of State to the Governor which were
forwarded to the Colonial Secretary for his information or for subsequent action (e.g., gazettal
notification, transfer to the relevant Department, etc.). The register records: number, date
received, date of despatch, subject and how disposed of. The despatches themselves are located
with the Letters Received (Appendix F) in separate bundles labelled "Despatches" and numbered M
(running number)/B.
There is a skeleton Register in the Archives Office, arranged by despatch number, which will
assist in finding individual despatches.
